• Seasonal Staffing Coordinator

    Location US-CA-Oakland

    Galileo is looking for an astute, diligent Seasonal Staffing Coordinator to join our fast-paced spring/summer HQ team. This seasonal team-member will support every stage of ensuring our camps are fully covered by exceptional substitute staff when needs emerge throughout our busiest weeks—including extending employment offers, supporting onboarding and hiring, and dispatching subs during summer—all while embodying a constant commitment to quality service.


    We value divergent thinkers who bring various experiences and viewpoints to the table at Galileo. We strongly encourage members of underrepresented groups and people of diverse backgrounds to apply. 

    Position Description

    Who are you?

    • You are intrigued or inspired by Galileo’s mission and purpose. Innovation education, project-based learning, and working in a professional, welcoming, deeply camp-inspired environment should sound like things you’re ready to explore or sign up for.


    • You care about people and the relationships you build with them. You communicate clearly and effectively, while acting with a deep sense of empathy.


    • You’re a deeply accountable, performance-driven team-player. You take great pride in contributing your talents, leading to concrete success toward both team and individual goals. 



    • You can juggle—and juggle well. You can manage a variety of projects simultaneously. Incoming emails? Multiple stakeholders? Easy breezy. You manage your time well and keep your calendar in tip-top shape. 



    • You’re nimble and eager to grow. You’re excited to join a high-functioning team, and continuously seek feedback to learn and grow. 


    Who are we?

    We think the world needs innovators. We also think kids who learn to explore and fail without fear—the essence of innovation—are happier, more creative and more confident when faced with life’s challenges. And we think kids with these skills are more likely to change our world and be the masters of their own.

    It takes a village to bring best-in-class, ever-evolving camp programs to over 30,000 campers each summer. At HQ, we believe that we are Galileo; through the work of each contributor and team, we bring our values to life, and constantly make our company and culture better. Because here, values aren’t just lip service—we aim to be more visionary, courageous, collaborative, determined and reflective each day, and back that effort up with structure to ensure our success. People who work hard, seek feedback to improve their work and themselves, feel deeply accountable for excellent work product, and play very, very well with others tend to thrive in our culture.

    We like each other, we joyfully work hard together, and united by a shared dedication to our mission to create a world of fearless innovators, we encourage innovation in everything we do. We’re also a certified B Corp, and uphold a company-wide commitment to camper inclusion and broadening our impact. Learn more about our mission.

    What’s the job, really?

    We’re looking for a Seasonal Staffing Coordinator who not only enjoys delivering exceptional candidate or customer care, but also relishes managing logistical details in support of the success of a team.


    • You’ll help manage the pipeline of incredible substitute summer staff candidates, reviewing resumes in our applicant tracking system, leveraging resources to support making timely and skilled hiring decisions, and ultimately extending offers on behalf of Galileo.


    • You’ll impeccably guide new substitute hires through onboarding and associated communication, which may include everything from training follow-up to remotely supporting staff with their first on-site days at camp. 


    • You’ll be the voice of Galileo to hundreds of candidates. You will exemplify the special Galileo brand of candidate care, while skillfully and warmly delivering top-notch service to all team-members via email and phone while dispatching substitutes to over 100 camp programs. 

    What are we looking for?

    • Bachelor's degree or equivalent experience


    • 1-2 years experience in an administrative role preferred, but not required 


    • Demonstrated experience with the Microsoft Suite and Google products, with the ability to pick up new systems quickly 


    • Experience working with Galileo summer programs helpful, but not required


    • Inclusive mindset, with a deep commitment to building diverse learning environments 


    • Skill at and experience with soliciting and implementing feedback to improve performance


    Schedule & Time Commitment

    • March-August
      • March: 20-30 hrs/week
      • April-August 7: 40 hrs/week 


    Benefits & Compensation

    • $20.00/hour


    • Temporary employee (non-benefited)  


    • Paid sick leave is accrued at a rate of one hour per every thirty hours worked. Accrual begins on the first day of employment. Paid sick leave may be used beginning on the 90th day of employment


    • We offer a significant camp discount to year-round and seasonal employees  


    Work Location

    Galileo Learning Headquarters, 1021 Third Street, Oakland, CA 94607


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