Seasonal HR Specialist

Galileo is looking for an agile and service-minded Seasonal Human Resources Specialist to join our highly collaborative People Operations team. This seasonal team-member supports all summer payroll processes, and will play an integral role in ensuring all 2,000+ summer employees are paid on time and accurately through our busiest season. 

We value divergent thinkers who bring various experiences and viewpoints to the table at Galileo. We strongly encourage members of underrepresented groups and people of diverse backgrounds to apply.

Who are you?

• You are intrigued or inspired by Galileo’s mission and purpose. Innovation education, project-based learning, and working in a professional, welcoming camp-inspired culture should sound like things you’re ready to explore.

• You’re a deeply accountable, service-minded powerhouse. You take great pride in leveraging your administrative talents to support others. It’s part of your personal brand to be a quick, thorough and friendly email responder, and take ownership over anything on your plate.

• You can juggle—and juggle well. You can manage a variety of projects simultaneously. Incoming emails? Multiple stakeholders? Easy breezy. You manage your time well and keep your calendar in tip-top shape. 

• Your zone of genius includes a keen attention to detail. You have the ability—and desire—to joyfully ensure a specific set of tasks is completed on time, with no errors falling through the cracks. Not on your watch! 

• You’re nimble and eager to grow. You’re excited to join a high-functioning team, and continuously seek feedback to learn and develop. 

• You care about people and the relationships you build with them. You communicate clearly and effectively, while acting with a deep sense of empathy.

Who are we?

We think the world needs innovators. We also think kids who learn to explore and fail without fear—the essence of innovation—are happier, more creative and more confident when faced with life’s challenges. And we think kids with these skills are more likely to change our world and be the masters of their own.

It takes a village to bring best-in-class, ever-evolving educational programs to over 30,000 kids each year. At HQ, we believe that we are Galileo; through the work of each contributor and team, we bring our values to life, and constantly make our company and culture better. Because here, values aren’t just lip service — we aim to be more visionary, courageous, collaborative, determined and reflective each day, and back that effort up with structure to ensure our success. People who work hard, seek feedback to improve their work and themselves, feel deeply accountable for excellent work product, and play very, very well with others tend to thrive in our culture. Complainers don’t.

We like each other, we joyfully work hard together, and united by a shared dedication to our mission to create a world of fearless innovators, we encourage innovation in everything we do. We’re also a certified B Corp, and uphold a company-wide commitment to camper inclusion and broadening our impact. Learn more about our purpose from our CEO & Founder, Glen Tripp.

What’s the job, really?

We’re looking for a Seasonal HR Specialist to support running payroll for over 2,000 summer staff. This payroll superstar will be a deft executor, a quick learner, and a detail-oriented leader who thrives on executing administrative tasks in a fast-paced environment.  

• You’ll make sure our employees are paid accurately and on time. You’ll execute weekly tasks to process payroll for ~2,000 summer staff using ADP payroll software and plenty of Excel resources. 
  
  
• You’ll constantly evaluate our processes considering opportunities for improvement now and in the future. You’ll build on existing team experience to identify and implement year-over-year improvements to our processes and resources.

• You’ll provide team and general human resources support, maintaining a high level of approachability, warmth, accountability, and demonstration of service. You’ll make sure our summer staff receive their offers and complete their onboarding paperwork in time for camp. You’ll execute weekly tasks to onboard ~2,000 summer staff using iCIMS to complete tasks, run reports, and send out communications.

What are we looking for?

• Bachelor's degree or equivalent experience

• 1-2 years experience in an administrative role

• Solid command of Microsoft Suite and Google products, as well as the ability to pick up new systems quickly (like our payroll software) 

• Excellent time management skills, and the ability to engage professionally and enthusiastically with applicants and internal clients via phone and email

• Experience with ADP, iCIMS, Salesforce, and project management preferred, but not required

• Skill at and experience with soliciting and implementing feedback to improve performance

We welcome your application, even if you don't feel like you meet all of the requirements listed above.

Schedule & Time Commitment

• Virtual, part-time training: February 16th - 26th 

• 40 hours/week: March 8th through August (exact end date TBD) 

Benefits & Compensation

• $18/hour

• Temporary employee (non-benefited)  

• Paid sick leave is accrued at a rate of one hour per every thirty hours worked; accrual begins on the first day of employment and paid sick leave may be used beginning on the 90th day of employment

• We offer a significant camp discount to year-round and seasonal employees  

Work Location

Galileo Headquarters, 1021 3rd Street, Oakland, CA 94607 (Please note that, due to COVID-19, Galileo currently adheres to a work from home policy. More information to be provided during the interview stage.)