Recruiting Coordinator



Galileo is seeking a data-driven operations-minded Recruiting Coordinator to join our growing Recruiting team to support our recruiting and job posting efforts, help ensure a positive candidate experience for those interested in joining the Galileo team, and be the backbone for the team’s operations and analytics. 


We value divergent thinkers who bring various experiences and viewpoints to the table at Galileo. We strongly encourage members of underrepresented groups and people of diverse backgrounds to apply.


Who are you?

  • You are intrigued or inspired by Galileo’s mission and purpose. Innovation education, project-based learning, and working in a professional, welcoming, deeply camp-inspired environment should sound like things you’re ready to explore or sign up for.

  • You can juggle—and juggle well. You can manage a variety of projects simultaneously. Changing deadlines? Multiple stakeholders? Easy breezy. You manage your time well and keep your calendar in tip-top shape. 

  • The details are important to you. You consistently deliver top-notch quality control, from impeccable written composition and tone to thorough candidate follow-up. The little things that other people think no one will notice? You notice them, and you demonstrate your commitment to getting them right.

  • You’re nimble and eager to grow. You’re flexible to changing needs and demands, can quickly and effectively come up with solutions on the fly, and continuously seek feedback to learn and grow. 

  • You care about people and the relationships you build with them. You communicate clearly and effectively, while acting with a deep sense of empathy.

  • You like numbers and data and use them to make decisions. You want to know how strategies and systems are performing and strive to improve them for maximum efficiency and performance. 


Who are we? 

At Galileo, we believe the world needs innovators and that innovation can be taught. We also think kids who learn to explore and who are willing to tackle challenges despite their fears are happier, more creative and more confident when faced with life’s challenges. And we think kids with these skills are more likely to change our world and be the masters of their own.

It takes a village to bring best-in-class educational programs to tens of thousands of kids each year online and in-person. Each of our employees takes personal responsibility for bringing our values to life and to make our company and culture better. Here, values aren’t just lip service — we aim to be visionary, courageous, collaborative, determined and reflective each day, and back that effort up with structure to ensure our success. People who joyfully work hard together, seek feedback to improve themselves, feel deeply accountable for their work, are mission driven, and play well with others tend to thrive in our culture. 


We’re a certified B Corp, were recently ranked #1 on the Best Places to Work in the Bay Area (and have been on the list for twelve plus years running), have been named one of Forbes’ Best Small Companies in America, and over 97% of our summer staff say they would recommend working for us. Joining Galileo means joining an organization that is a model of innovative learning, with a company-wide commitment to Inclusion and Diversity, broadening our impact and a stellar staff experience.

Position Description

What’s the team like?

The People Operations team is not your average Human Resources department. You’ll be on a team that approaches everything—from the way we attract and select candidates to the quality of service and the benefits offered to our employees—in a way that reflects the pride we take in hiring and retaining exceptional staff teams.


What’s the job, really?

We’re looking for a Recruiting Coordinator to support recruiting efforts for high volume, hourly positions across the country as well as full-time roles at our headquarters. This role will manage our job board channels, candidate messaging and analytics, and support talent acquisition planning. Essential responsibilities include:  

  • Managing our job boards, ensuring detailed information about open opportunities are posted to the most strategic channels, including supporting partnerships with major job boards like Indeed, Appcast, ZipRecruiter and others.

  • Communications support, including things like writing job descriptions, email templates and candidate responses.

  • Supporting our data monitoring and reporting efforts to help us measure the efficacy of campaigns, and make data-driven decisions based on performance. 

  • Tracking and organizing the team budget so that all expenses are allocated and reported properly. 

  • Providing exemplary candidate care while answering email and phone inquiries from potential applicants and current job candidates.

  • Supporting special projects, which may include managing recruiting information in our Applicant Tracking System (ATS), supporting external recruiting activities such as social media campaigns, job fairs and managing Glassdoor reviews.


What are we looking for?

  • Bachelor's degree preferred, but not required.

  • 1-2 years experience in a recruiting, marketing, talent acquisition or related role highly preferred, but not required.

  • Strong attention to detail, including providing administrative and technical support to internal and external partners.
  • Exceptional proficiency in written communication across multiple channels.

  • Experience managing, analyzing and presenting data in accessible ways and familiarity with the Microsoft and Google suite of products.

  • Experience with Applicant Tracking Systems (ATS), iCIMS, Indeed, Glassdoor, Appcast, ZipRecruiter, Handshake and other job boards a plus.

  • Experience with soliciting and implementing feedback to improve performance.


Research shows that while men apply to jobs when they meet an average of 60% of the requirements, women and other underrepresented people tend to only apply when they match every criteria. If you think you have what it takes, but don't necessarily meet every check box in this job description, we encourage you to still apply. We'd like to learn more about you and see if you could be a great fit for Galileo.


Physical requirements

These requirements are representative of those that must be met by an employee to successfully perform the essential functions of this job, with or without reasonable accommodation:


  • Occasionally lift and carry up to 30 lbs.
  • Constantly operate a computer (including typing, reading)
  • Frequently remain in a stationary position for extended periods of time
  • Constantly communicate in-person, virtually, and from a range of distances


Benefits & Compensation

  • Base and bonus potential to be discussed during interview
  • Employee medical, dental and 401k benefits provided by Galileo; employee-paid dependent care and multiple ancillary benefits available 
  • We believe that a balance between work and life is essential to happiness and success, so work hard and take the time you need; 20 personal days per year
  • Generous parental leave and extensive support with leave planning
  • We offer a significant camp discount to year-round and seasonal employees  


Work Location

Galileo Learning Headquarters, 1021 Third Street, Oakland, CA 94607 (currently 2-3 days in the office during COVID times)


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