Seasonal Payroll Specialist



Galileo is looking for an agile and service-minded Seasonal Payroll Specialist to join our highly collaborative People Operations team. This seasonal team-member supports all summer payroll processes, and will play an integral role in ensuring all 2,500+ summer employees are paid on time and accurately through our busiest season. 


We value divergent thinkers who bring various experiences and viewpoints to the table at Galileo. We strongly encourage members of underrepresented groups and people of diverse backgrounds to apply.


Who are you?

  • You are intrigued or inspired by Galileo’s mission and purpose. Innovation education, project-based learning, and working in a professional, welcoming camp-inspired environment should sound like things you’re ready to explore.
  • You’re a deeply accountable, service-minded powerhouse. You take great pride in leveraging your administrative talents to support others. It’s part of your personal brand to be a thorough and friendly email responder, and take ownership over anything on your plate.

  • You can juggle—and juggle well. You can manage a variety of projects simultaneously. Incoming emails? Multiple stakeholders? Easy breezy. You manage your time well and keep your calendar in tip-top shape. 

  • Your zone of genius includes a keen attention to detail. You have the ability—and desire—to joyfully ensure a specific set of tasks is completed on time, with no errors falling through the cracks. Not on your watch! 

  • You’re nimble and eager to grow. You’re excited to join a high-functioning team, and continuously seek feedback to learn and develop. 

  • You care about people and the relationships you build with them. You communicate clearly and effectively, while acting with a deep sense of empathy.


Who are we?

At Galileo, we believe the world needs innovators and that innovation can be taught. We also think kids who learn to explore and who are willing to tackle challenges despite their fears are happier, more creative and more confident when faced with life’s challenges. And we think kids with these skills are more likely to change our world and be the masters of their own.


It takes a village to bring best-in-class educational programs to tens of thousands of kids each year online and in-person. Each of our employees takes personal responsibility for bringing our values to life and to make our company and culture better. Here, values aren’t just lip service — we aim to be visionary, courageous, collaborative, determined and reflective each day, and back that effort up with structure to ensure our success. People who joyfully work hard together, seek feedback to improve themselves, feel deeply accountable for their work, are mission driven, and play well with others tend to thrive in our culture. 


We’re a certified B Corp, were recently ranked #1 on the Best Places to Work in the Bay Area (and have been on the list for twelve plus years running), have been named one of Forbes’ Best Small Companies in America, and over 97% of our summer staff say they would recommend working for us. Joining Galileo means joining an organization that is a model of innovative learning, with a company-wide commitment to Inclusion and Diversity, broadening our impact and a stellar staff experience.


What’s the team like?


The People Operations team is not your average Human Resources department. You’ll be on a team that approaches everything — from the way we attract and select candidates to the quality of service and the benefits offered to our employees — in a way that reflects the pride we take in hiring and retaining exceptional staff teams. 

Position Description

What’s the job, really?

We’re looking for a Seasonal Payroll Specialist to support in running payroll for over 2,500 summer staff. This payroll superstar will be a prompt executor, a quick learner, and a detail-oriented leader who thrives on completing administrative tasks in a fast-paced environment. 


  • You’ll make sure our employees are paid accurately and on time. You’ll execute weekly tasks to process payroll for approximately 2,500 summer staff using ADP payroll software and plenty of Excel resources. You’ll build on existing team experience to identify and implement year-over-year improvements to our processes and resources.

  • You’ll deliver payroll-related communication through our ticketing/email system and will execute on follow-up tasks related to employee inquiries.

  • You’ll provide team and general human resources support, maintaining a high level of approachability, warmth, accountability, and demonstration of service. 


What are we looking for?

  • Bachelor's degree or equivalent experience

  • 1-2 years experience in an administrative role

  • Solid command of Microsoft Suite and Google products (specifically Excel and Google Sheets), as well as the ability to pick up new systems quickly (like our payroll software) 

  • Excellent time management skills, and the ability to engage professionally and enthusiastically with applicants and internal clients via phone and email

  • Payroll experience (particularly ADP) preferred, but not required

  • Experience with ticketing and project management (particularly Salesforce) preferred, but not required


  • Skill at and experience with soliciting and implementing feedback to improve performance

We welcome your application, even if you don't feel like you meet every single one of the requirements listed above.


Schedule & Time Commitment

  • Training days, approximately 30 hours per week, January 31- February 11 
  • 40 hours/week from February 14-August 19 

Benefits & Compensation

  • $18.00/hour

  • Temporary employment (therefore, non-benefited)  

  • Paid sick leave is accrued at a rate of one hour per every thirty hours worked; accrual begins on the first day of employment and paid sick leave may be used beginning on the 90th day of employment (subject to change due to policies implemented as a result of COVID-19)

  • We offer a significant camp discount to year-round and seasonal employees  

Work Location

Remote. Location possible in following states: Washington, California, Colorado, Illinois, Virginia, District of Columbia, Maryland.


COVID-19 Vaccination Policy

Galileo prioritizes the health and well-being of our staff and vaccines are the best tool currently available to protect our staff. Therefore, for everyone's safety as a condition of employment, all employees will be required to demonstrate that they have been fully vaccinated against COVID-19 if their role requires them to be in-person (per OSHA’s COVID-19 Vaccination Emergency Temporary Standard). Whether you require a reasonable accommodation or exemption will not impact consideration of your candidacy.


Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed

Connect With Us

Not ready to apply? Connect with us for future consideration.