Senior Manager, Recruiting Operations



Galileo is looking for a service-minded Senior Manager, Recruiting Operations to join our highly collaborative People Operations team. In this role you’ll lead two direct reports supporting operations and  leveraging data to lead operations efficiency across recruiting and hiring,  as we hire hundreds of staff each year. You’ll engage with stakeholders to identify continuous improvement opportunities to reporting, including dashboards and tools for visualization.  You’ll ensure effective operations and always strive to remove roadblocks by making strategic decisions.


We value divergent thinkers who bring various experiences and viewpoints to the table at Galileo. We strongly encourage members of underrepresented groups and people of diverse backgrounds to apply.


Who are you?


  • You’re inspired by Galileo’s mission and purpose. Innovation education, project-based learning, and working in a professional, welcoming, deeply camp-inspired culture should sound like things you’re ready to explore or sign up for.


  • You’re an organized, performance-driven efficiency strategist. Problem solving makes you downright giddy. You love fine-tuning operational logistics, ensuring program efficiency, and learning new strategies for driving overall performance. You look at the details of life through a lens of optimization, measurement and efficiency and feel responsible for getting things done.


  • You can juggle—and juggle well. You can manage a variety of projects simultaneously. Changing deadlines? Multiple stakeholders? Easy breezy. You manage your time well and are meticulous about the details.


  • You’re a visionary collaborator. You can confidently contribute to a creative vision and have the team-oriented mindset to effectively work with others to realize it.


What’s the job, really?


The Senior Manager, Recruiting Operation is both a recruiting process visionary and a deft executor, ready to greet a large-scale hiring operation with eagerness. They not only enjoy putting things in order, but also relish managing details in support of the success of a team. This role will manage one seasonal specialist and two year round direct reports. Key responsibilities include:


  • You’ll envision & implement recruiting process (re)designs. You will be the primary driver of our recruiting operations process and act as a consultant to other People Operations subteams, including ensuring our processes incorporate a diversity and inclusiveness lens. This includes reviewing and optimizing our candidate hiring process, implementing process changes, and holding collaborators accountable while ensuring excellent candidate care along the way.


  • You’ll take the reins of our applicant tracking system (ATS), iCIMS, and optimize its usage for all People team functions, as well as hiring managers. You’ll handle ongoing team training, and create & update resources to build deeper ATS competency in our team. You’ll design stakeholder dashboards to support unique workflows by role.


  • You’ll work with recruiting and hiring team leaders to determine appropriate metrics and goals for our major hiring categories: corporate, summer program directors, and summer camp staff.


  • You’ll continuously improve our recruiting operations, with a focus on automation, scalability and candidate experience. 


  • You’ll support headcount estimation for summer camp staff hiring, and partner cross-departmentally with the field operations team to ensure alignment with the recruiting team


Who is Galileo Learning?

Galileo Learning brings best-in-class educational programs to tens of thousands of kids each year online and through in-person summer day camps across the country. We believe the world needs innovators and that innovation can be taught. We think kids who learn to explore and who are willing to tackle challenges despite their fears are happier, more creative and more confident when faced with life’s challenges. And we think kids with these skills are more likely to change our world and be the masters of their own.


Here, values aren’t just lip service — we aim to be visionary, courageous, collaborative, determined and reflective each day, and back that effort up with structure to ensure our success. People who joyfully work hard together, feel accountable for their work, are mission driven, and play well with others tend to thrive in our culture. We’re a certified B Corp, were recently ranked #1 on the Best Places to Work in the Bay Area (and have been on the list for twelve plus years running), have been named one of Forbes’ Best Small Companies in America, and over 97% of our summer staff say they would recommend working for us. Joining Galileo means joining an organization that is a model of innovative learning, with a company-wide commitment to Inclusion and Diversity, broadening our impact and a stellar staff experience.

Position Description

What’s the team like?


The People Operations team is not your average Human Resources department. You’ll be on a team that approaches everything — from the way we attract and select candidates to the quality of service and the benefits offered to our employees — in a way that reflects the pride we take in hiring and retaining exceptional staff teams. 


What are we looking for?


    • Bachelor's degree or equivalent experience
    • 3+ years of experience in recruiting operations or other human resources roles demonstrating increasing levels of responsibility
    • Experience with applicant tracking systems, especially iCIMS
    • Experience with ticketing and project management, preferably at scale
    • Experience in project management, managing work plans and interfacing with multiple teams
    • Computer savvy: solid command of Excel and Google docs and ability to pick up new software and technology
    • Skill at and experience with soliciting and implementing feedback to improve performance
    • Passionate at resigning the system and improving the process to yield the highest possible outcome. 
    • Excitement to utilize data to make strategic decision and programmatic changes for operations 
    • Readiness to stick around: we find that our team and team members benefit from a 2 year minimum commitment.
    • Note: Galileo Learning does not currently sponsor for employment based visas for this position. 
    • Note: Galileo Learning does not provide housing or relocation assistance.


Research shows that while men apply to jobs when they meet an average of 60% of the requirements, women and other underrepresented people tend to only apply when they match every criteria. If you think you have what it takes, but don't necessarily meet every check box in this job description, we encourage you to still apply. We'd like to learn more about you and see if you could be a great fit for Galileo.



Benefits & Compensation


  • Annual salary of $70,000-$80,000
  • Employee medical and dental benefits provided by Galileo; employee-paid dependent care and multiple ancillary benefits available
  • Generous parental leave and extensive support with leave planning
  • 401(k) provided after one year of employment
  • We believe that a balance between work and life is essential to happiness and success, so work hard and take the time you need; 20 personal days per year
  • We offer a significant camp discount to year-round and seasonal employees  

Work Location


Bay Area strongly preferred. Please note that, due to COVID-19, Galileo currently has a hybrid office and work from home policy. More information to be provided during the interview. If remote, would require travel to the SF Bay Area at least quarterly. Remote location possible in following states: Washington, California, Colorado, Illinois, Virginia, District of Columbia, Maryland. 


COVID-19 Vaccination Policy

Galileo prioritizes the health and well-being of our staff and vaccines are the best tool currently available to protect our staff. Therefore, for everyone's safety as a condition of employment, all employees will be required to demonstrate that they have been fully vaccinated against COVID-19 if their role requires them to be in-person (per OSHA’s COVID-19 Vaccination Emergency Temporary Standard). Whether you require a reasonable accommodation or exemption will not impact consideration of your candidacy.


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