People Services Manager, Payroll & Reporting

Location
US-CA-Oakland

 

Galileo is looking for an experienced, performance-driven People Services Manager to join our People Operations team, and be our in-house ADP system expert and reporting specialist. This stellar project manager will play an integral role in ensuring all Galileo employees are paid on time and accurately, as well as play an integral role in ensuring all Galileo employees are held and paid in accordance with all existing labor laws.

 

We value divergent thinkers who bring various experiences and viewpoints to the table at Galileo. We strongly encourage members of underrepresented groups and people of diverse backgrounds to apply.

 

Who are you?

 

  • You’re inspired by Galileo’s mission and purpose. Innovation education, project-based learning, and working in a professional, welcoming, deeply camp-inspired environment should sound like things you’re ready to explore.

 

  • You’re a deeply accountable, committed professional. Building and maintaining solid systems and vendor relationships are your thing. You look at the details of your professional life through a lens of efficiency, accuracy, and optimization.

 

  • You live for the details. You like getting into the details of a project, report or process. Nothing makes you happier than catching the marvelous mistakes, improving on those details and ensuring we’re producing high quality work.

 

  • You can juggle—and juggle well. You can manage a variety of projects simultaneously. Changing deadlines? Multiple stakeholders? Easy breezy. You manage your time well and are meticulous about the details.

 

  • You’re a true collaborator, and you can confidently and consistently contribute to a team. Plus, you’ve got the growth mindset it takes to effectively give, receive and implement feedback. 

 

Who are we?

 

At Galileo, we believe the world needs innovators and that innovation can be taught. We also think kids who learn to explore and who are willing to tackle challenges despite their fears are happier, more creative, and more confident when faced with life’s challenges. And we think kids with these skills are more likely to change our world and be masters of their own. 

It takes a village to bring best-in-class educational programs to tens of thousands of kids each year. Each of our employees takes personal responsibility for bringing our values to life and to make our company and culture better. Here, values aren’t just lip service — we aim to be visionary, courageous, collaborative, determined, and reflective each day, and back that effort up with structure to ensure our success. People who joyfully work hard together, seek feedback to improve themselves, feel deeply accountable for their work, are mission-driven, and play well with others tend to thrive in our culture. 

We’ve been recently ranked #1 on the Best Places to Work in the Bay Area (and have been on the list for twelve plus years running) and have been named one of Forbes’ Best Small Companies in America. Joining Galileo means joining an organization that is a model of innovative learning, with a company-wide commitment to Inclusion and Diversity, broadening our impact and a stellar staff experience. 

Position Description

What’s the team like?

 

The People Operations team is not your average Human Resources department. You’ll be on a team that approaches everything — from the way we attract and select candidates to the quality of service and the benefits offered to our employees — in a way that reflects the pride we take in hiring and retaining exceptional staff teams. 

 

What’s the job, really?

 

We’re looking for a People Services Manager to manage the payroll duties for over 2,000 summer staff, as well as our year-round and seasonal staff teams. This payroll dynamo will be a deft executor and detail-oriented leader who thrives on team management and executing administrative tasks in a fast-paced environment. 

 

  • You’ll serve as the in-house payroll manager. You’ll be the primary point of contact between Galileo and our payroll vendor (ADP) and benefits broker, including staying abreast of and reporting on payroll system updates. 

 

  • You’ll oversee payroll systems, including process break-down and division of labor, paperwork verification, direct deposit and check delivery. You’ll also run payroll for HQ staff every other week, and for ~2,000 summer staff every week during the summer.

 

  • You’ll skillfully manage payroll-related communication through our ticketing system (up to 1,000 tickets per month during the summer), and by keeping information in ADP accurate (adding/terminating employees in the database, processing paid sick time accruals, bonus payments, and adding/monitoring wage garnishments).

 

  • You’ll serve as the in-house compliance project manager.  You’ll act as the main individual responsible for making sure we are compliant in various areas of our HR execution. You’ll be the primary point of contact with various agencies and will oversee all compliance projects, including quarterly and annual reporting (OSHA, EEO-1, ACA, etc.), employee policies and handbooks, and management of our Worker’s Compensation programs. 

 

  • You’ll be at the helm of our summer hiring compliance, across multiple states. You’ll support the payroll and onboarding teams by researching local wage and hour rules, time of hire notifications and company policy requirements, and by ensuring our compensation, onboarding, and handbooks are inclusive of local requirements.

 

  • You’ll skillfully manage payroll-related communication through our ticketing system (up to 1,000 tickets per month during the summer), and by keeping information in ADP accurate (adding/terminating employees in the database, processing paid sick time accruals, bonus payments, and adding/monitoring wage garnishments).

 

  • You’ll provide team and general human resources support, maintaining a high level of approachability, warmth, accountability, demonstration of service, and team leadership.  You’ll manage communications through our ticketing system, and by keeping information in our various systems accurate.




What are we looking for?

 

  • Bachelor’s degree or equivalent experience

 

  • Minimum 4 years’ experience in an operational Human Resources role, preferably within a compliance-focused area.

 

  • Experience with ticketing and project management, preferably at scale

 

  • Experience in project management, managing work plans and interfacing with multiple teams

 

  • Computer savvy: solid command of Excel and Google docs and ability to pick up new software and technology

 

  • Skill at and experience with soliciting and implementing feedback to improve performance




  

Compensation & Benefits 

  • Competitive salary to be discussed during interview
  • Employee medical and dental benefits provided by Galileo; employee-paid dependent care and multiple ancillary benefits available
  • 401(k) eligible after one year of employment
  • We believe that a balance between work and life is essential to happiness and success, so work hard and take the time you need; 20 personal days per year
  • We offer significant discounts on camp programs

 

Work Location

Bay Area preferred (Galileo Headquarters, 1021 Third Street, Oakland, CA 94607). We are able to employ remote candidates who are based in the following states: Washington, California, Colorado, Illinois, Virginia, District of Columbia, Maryland. 

 

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