• Administrative Assistant

    Location US-CA-San Diego Area Cities

    Galileo is looking for a people-driven, detail-oriented administrative assistant to join our Southern California team. The ideal candidate is an extremely organized and energetic self-starter who thrives on both streamlining and executing a wide range of administrative tasks, while supporting the success of a team. This part-time role is a rare opportunity for anyone who values working in a strong, collaborative environment and wants to learn from and work closely with the leaders of award-winning Galileo programs. Though the role is seasonal, there is potential to evolve into a year-round, full-time position.

    We value divergent thinkers who bring various experiences and viewpoints to the table at Galileo. We strongly encourage members of underrepresented groups and people of diverse backgrounds to apply.


    Who are you?


    • You’re inspired by Galileo’s mission, purpose and values. You believe that the world needs innovators, and working in a professional, welcoming, deeply camp-inspired environment is something you’re ready to explore or sign up for.



    • You can juggle—and juggle well. You can manage a variety of projects and interface with a variety of personalities simultaneously. Changing deadlines? Multiple stakeholders? Easy breezy. You manage your time well, know how to prioritize, and are meticulous about the details.


    • You love working behind the scenes. Supporting the success of your teammates is what makes you tick. You don’t need (or want) the spotlight, and you’re happy when others shine bright because of what you’ve done.


    • You make it possible for others to do their jobs exceedingly well. You’re a critical thinker and a servant leader who’s continually looking for the best way to reach a goal, and nothing brings you more joy than setting others (and yourself) up for success. “Yes, and . . . ” is your mantra.


    • You understand that even the most basic things matter. The mundane isn’t mundane to you. You view tasks like making travel arrangements and managing email as critical, not basal. A well-run office, a clean inbox, and detailed schedules and calendars give you deep personal satisfaction. You do whatever is needed, whenever it’s needed, without worrying about whether it’s “your job” or not.


    • You’re deeply accountable and determined to get the job done right—always. There’s a big difference between delivering and delivering excellence. You live and breathe that difference, and see it as your place to bring it to fruition. You meticulously leave everything you touch better than you found it.


    Who are we?

    We think the world needs innovators. We also think kids who learn to explore and fail without fear—the essence of innovation—are happier, more creative and more confident when faced with life’s challenges. And we think kids with these skills are more likely to change our world and be the masters of their own.

    It takes a village to bring best-in-class, ever-evolving camp programs to over 30,000 campers each summer. We believe that we are Galileo; through the work of each contributor and team, we bring our values to life, and constantly make our company and culture better. Because here, values aren’t just lip service — we aim to be more visionary, courageous, collaborative, determined and reflective each day, and back that effort up with structure to ensure our success. People who work hard, seek feedback to improve their work and themselves, feel deeply accountable for excellent work product, and play very, very well with others tend to thrive in our culture. Complainers don’t.

    We like each other, we joyfully work hard together, and united by a shared dedication to our mission to create a world of fearless innovators, we encourage innovation in everything we do. We’re also a certified B Corp, and uphold a company-wide commitment to camper inclusion and broadening our impact. Learn more about our purpose from our CEO & Founder, Glen Tripp.

    What’s the job, really?

    You’ll support the work of our Southern California team. You will manage calendars, schedule and coordinate meetings, book travel, manage email, print/collate/scan/file documents, participate in team meetings (take notes, drive action items, setup technology), complete expense reports and submit invoices, and provide all kinds of other administrative support as needed and directed. You might do research, take on special projects, and run an errand or two here and there.


    What are we looking for?

    • College graduate, or equivalent combination of work experience and/or education.


    • At least one year of experience in an administrative/office support capacity and proven ability to execute discretion, tact, and calm under pressure.


    • Multi-stakeholder project management experience highly desired, with the ability to handle multiple assignments and deadlines with a strong attention to detail and ability to accomplish a great deal.


    • High level of comfort with technology including strong command of Microsoft and Google Suites, and the ability to learn new systems quickly; experience using Salesforce a plus.


    • Warm, welcoming, and professional attitude and disposition, with excellent written and verbal communication and interpersonal skills.


    Schedule & Time Commitment

    • 20 hours/week, mid-December 2018 through June 2019.


    Benefits & Compensation

    • Base compensation to be discussed during interview.


    • Temporary employee (non-benefited).  


    • Paid sick leave is accrued at a rate of one hour per every thirty hours worked. Accrual begins on the first day of employment. Paid sick leave may be used beginning on the 90th day of employment.


    Work Location

    San Diego and Long Beach; the ideal candidate will be able to work in person with our VP of Southern California in San Diego, and travel regularly to our office in Long Beach, and potentially to our camp locations throughout Southern California.


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